Onboarding Process: Step-by-Step Guide to Integration

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The arrival of new employees in a company is always good news. It means growth. But it also brings considerable challenges. One of the most obvious is adapting new employees to existing teams through the onboarding process .

This is why it is important to have a strong employee handbook for newly recruited employees as part of the onboarding process .

What is the onboarding process for newly recruited employees?
When we refer to a company's onboarding process , we are talking about a document created by the organization itself to facilitate and accelerate the adaptation process .

Everyone has their own pace, but having a document like this shortens the learning curve. The goal is to ensure that new employees know what to expect from their new job on their first day at work.

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Fortunately, more and more companies are becoming aware of the importance of having this help for their new employees.

Among other things, the employee must be up to date with the company's bureaucratic procedures and values . As you well know, the onboarding process is not something that should be left until the last minute.

The sooner you start, the sooner this adaptation period will be completed. For this reason, a welcome manual for newly recruited employees is usually given out a few days before the first day of work.

This way, it is also possible to involve employees more, reinforcing the feeling of belonging.

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Onboarding Process Guide for New Employees: Contents
This document is part of a company's welcome plan , and each organization structures it according to its needs. However, there are a number of elements that cannot be missing from a company's welcome manual.

We are talking about key content to ensure that the onboarding of new employees is truly effective and does not waste time. It is important that you start with a table of contents that allows new employees to quickly locate the information that interests them.

Welcome message
The welcome guide for newly recruited employees should begin with a greeting from the CEO (Chief Executive Officer) or head of the company.

If employees accept to work for your company, 99% of them will know what the company does. But it is still a good idea to include a presentation about it.

And what better way is there than to start at the beginning? With a historical review with information about the company's origins, trajectory and milestones.

It can be accompanied by a file with the current name, corporate image, product or service portfolio, headquarters, departments, public, suppliers and any other data that may be relevant.

Corporate values
The history of the company will not be understood without its corporate values . Here we have two options. On the one hand, we can define the company's values.

On the other hand, there is the possibility that the company wants to reorient itself. Often, we decide to renew the workforce in search of values ​​that we cannot achieve with our current workforce.

Company culture and policies
We’re entering a key chapter of the welcome guide for newly recruited employees, as most of the information is included here. Here are some of the highlights:

Dress code: How should employees dress? Formal or casual? Are shorts allowed in the summer? Do they have to wear safety gear like boots, hard hats, reflective vests or gloves?
Working hours and breaks: we cannot ignore the time control system, clocking in and out and overtime management.
Absences and holidays: each company has policies and protocols for vacations, leave or even requesting a work shift. It should be explained how to request vacations, in which cases absences are allowed, how to justify them, etc.